Key Responsibilities:
Recruitment and Onboarding:
Job Posting and Recruitment Support:
- Assist in drafting and posting job advertisements on various platforms.
- Screen resumes and schedule interviews with shortlisted candidates.
Onboarding:
- Prepare and organize new hire documentation, including employment contracts.
- Conduct employee orientations and explain company policies and procedures.
Employee Records Management:
Database Maintenance:
- Maintain accurate and up-to-date employee records in both digital and physical formats.
- Ensure confidentiality and compliance with data protection laws.
Leave and Attendance Tracking:
- Monitor employee attendance, sick leaves, and annual leave balances.
- Generate monthly reports on attendance and leave records.
Employee Relations:
Communication:
- Act as the first point of contact for employee inquiries regarding policies, benefits, and procedures.
- Facilitate communication between employees and management.
Employee Engagement:
- Assist in organizing staff events, team-building activities, and training sessions.
- Support initiatives to improve workplace morale and employee satisfaction.
Payroll and Benefits Administration:
Payroll Support:
- Collaborate with the accounts department to ensure accurate payroll processing.
- Update employee salary changes, deductions, and allowances.
Benefits Management:
- Coordinate employee benefits programs, including insurance, health plans, and retirement contributions.
- Handle enrollment and queries related to benefits.
Policy and Compliance:
Policy Implementation:
- Assist in drafting, updating, and enforcing HR policies and procedures.
- Ensure employees are informed about and adhere to company policies.
Compliance:
- Support compliance with labor laws, health and safety regulations, and company standards.
- Prepare reports or documentation for audits or inspections as needed.
General Administrative Support:
HR Document Preparation:
- Draft letters, memos, and reports related to HR activities.
- Handle employment verification and other requests.
Ad Hoc Tasks:
- Provide support in special projects or tasks as assigned by the HR Manager or leadership.
Key Skills and Attributes:
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills.
- Proficiency in HR software and Microsoft Office Suite.
- Understanding of employment laws and regulations.
- High level of confidentiality and professionalism.
- Problem-solving skills and a proactive attitude.
