Position Summary:The Administrative Assistant provides administrative support to ensure efficient operation of the office. They support managers and employees through a variety of tasks related to organization and communication.
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists and manage office calendars
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system (digital and/or physical)
Order office supplies and research new deals and suppliers
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Proven admin or assistant experience
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
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