Key Responsibilities:
Accounting Duties:
Bookkeeping:
- Record daily financial transactions, including sales, purchases, and expenses.
- Maintain accurate and up-to-date financial records.
Invoicing and Payments:
- Prepare and issue invoices to clients or customers.
- Process payments to suppliers and ensure timely settlement of accounts.
Bank Reconciliation:
- Reconcile bank statements with financial records regularly.
- Investigate and resolve discrepancies.
Payroll Support:
- Assist in processing staff payroll, including calculating salaries, overtime, and deductions.
- Ensure timely submission of statutory contributions (e.g., taxes, social security).
Financial Reporting:
- Assist in preparing monthly, quarterly, and annual financial reports.
- Provide financial data and insights to support management decisions.
Administrative Duties:
Office Management:
- Manage office supplies and maintain inventory levels.
- Ensure a clean and organized workspace.
Record Keeping:
- Maintain accurate employee, vendor, and client records.
- Handle sensitive documents, ensuring confidentiality.
Scheduling and Coordination:
- Schedule meetings, appointments, and staff rosters.
- Coordinate with suppliers, vendors, and external partners as needed.
Communication:
- Respond to emails, phone calls, and inquiries promptly.
- Prepare correspondence, reports, and presentations as required.
Support for Business Operations:
- Assist with administrative tasks related to sales, marketing, and inventory.
- Handle ad-hoc tasks to support management and business functions.
Key Skills and Attributes:
- Proficiency in accounting software (Dynamod) and Microsoft Office Suite.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Basic knowledge of financial regulations and compliance.
- Ability to multitask and manage time effectively.
- Discretion and professionalism in handling confidential information.
